Project Execution: Running the Project Quiz Answers – Weekly Challenge 3-6

Project Execution: Running the Project Quiz Answers Weekly Challenge 3

Test your knowledge: Prioritizing and analyzing data

Q1. As a project manager, you collect opinion-based feedback surveys in an effort to improve a product. What do you call this type of data?

• Quantitative data
• Qualitative data
• Projection data
• Key performance indicator (KPI) data

Q2. As a project manager, you track the number of open and closed tasks per team member. What do you call this type of data?

• Interview data
• Observational data
• Qualitative data
• Quantitative data

Q3. As a project manager, how can you help ensure the privacy of data collected from your users, stakeholders, and others for your projects? Select all that apply.

• Collect as much data about your users as possible.
• Use security tools.
• Increase data privacy awareness.
• Anonymize data.

Q4. Fill in the blank: During the _____ step of the data analysis process, you collect and store the data you will analyze.

• ask
• prepare
• process
• analyze
• share
• act

Test your knowledge: Presenting and visualizing data

Q1. When crafting a story, what is the first step a project manager takes to think like the people they are presenting to and better understand their questions and concerns?

• Shape the story.
• Collect the data.
• Choose a visual representation.
• Define the audience.

Q2. During what storytelling step does a project manager design an infographic or chart to present the data?

• Collect the data.
• Choose a visualization representation.
• Shape the story.
• Gather the feedback.

Q3. During what storytelling step does a project manager vet data for credibility?

• Shape the story.
• Define the audience.
• Choose a visual representation.
• Filter and analyze the data.

Q4. When turning data into a story, a project manager first defines their audience. What is the second step?

• Gather feedback.
• Choose a visual representation.
• Collect the data.
• Shape the story.

Project Execution: Running the Project Weekly challenge 3 Answers

Q1. From the project manager’s perspective, which of the following are the benefits of using data? Select all that apply.

• Solve problems
• Understand performance
• Understand your users
• Make better decisions
• Improve processes
• Increase the project timeline

Q2. Which of the following are examples of productivity metrics? Select all that apply.

• Milestones
• Projections
• Issues
• Durations

Q3. Fill in the blank: _____ is when the project manager determines how long it will take to complete a project based on the resources available.

• Planning
• Prediction
• Brainstorming
• Projection

Q4. Fill in the blank: A(n) ______ is an observable change that can help project managers determine the overall health of a project.

• milestone
• risk
• issue
• signal

Q5. Fill in the blank: _____ data are qualities or things that you can’t measure with numerical data.

• Objective
• Client
• Qualitative
• Quantitative

Q6. What is the third step in storytelling that vets the data for credibility and filters the information?

• Gather the feedback
• Analyze the data
• Shape the story
• Collect the data
• Define the audience
• Choose a visual representation

Q7. Fill in the blank: A _____ is a measurable value or metric that demonstrates how effective an organization is at achieving important objectives.

• statistic
• key performance indicator (KPI)
• task deadline
• milestone

Q8. Which of the following tactics may help you be memorable during a presentation? Select all that apply.

• Make eye contact and use-friendly facial expressions.
• Maintain an upright posture with hands at your side.
• Pace yourself by using intentional pauses.
• Confirm the audience has no questions before you start.
• Elevate the volume of your voice to emphasize key points.

Q9. As a project manager processing data, you avoid using data that isn’t representative of the population. This tactic helps avoid which data bias?

• Observer bias
• Sampling bias
• Interpretation bias
• Confirmation bias

Q10. As a project manager analyzing data, you enter your data into a spreadsheet, ensure the data is accurate by removing duplicate responses and inconsistencies, and confirm the data contains no typos or errors. Which data analysis best practice does this represent?

• Ask
• Share
• Analyze
• Process
• Prepare

Q11. As a project manager creating a story, you ask yourself questions like: “Does the story answer the initial question and demonstrate the solution?”, “Is it original and does it offer a unique point of view?”, and “What is the compelling takeaway for the audience?” In what storytelling step should you ask these questions?

• Define the audience
• Shape the story
• Get feedback
• Filter and analyze the data
• Find the data

Q12. Imagine you’re preparing a data presentation. To explain your data, you need to demonstrate a relationship between data sets and display values for the data points of two different variables. Which data visualization tool can help?

• Line graph
• Scatter plot
• Bar graph
• Pie chart

Project Execution: Running the Project Quiz Answers Weekly Challenge 4

Test your knowledge: Effective teams

Q1. Which five factors have the greatest impact on team effectiveness?

• Psychological safety, dependability, structure and clarity, meaning, and impact
• Psychological safety, methodology, structure and clarity, mastery, and impact
• Dependability, structure and clarity, understanding, meaning, and impact
• Dependability, methodology, structure and clarity, mastery, and impact

Q2. Which three of the following statements are generally true of teams that feel a sense of psychological safety?

• Team members are comfortable resolving interpersonal conflict.
• Team members feel comfortable taking risks.
• Team members know they can seek different opinions.
• Team members don’t require frequent communication with the project manager.

Q3. Which key factor of team effectiveness involves setting, negotiating, and meeting expectations?

• Meaning
• Psychological safety
• Impact
• Dependability

Q4. Which key factor of an effective team provides a clear sense of roles, plans, goals, and how individual work affects the group?

• Meaning
• Structure and clarity
• Impact
• Psychological safety

Q5. In what way does a team’s sense of meaning impact their effectiveness?

• Teams find a sense of purpose in their work or its results.
• Teams feel safe taking risks.
• Teams complete their work on time.
• Teams understand expectations and consequences.

Test your knowledge: Managing team development and dynamics

Q1. Imagine you are a project manager and two of your team members disagree about how to approach a workflow problem. The debate leads to a personal conflict, so you listen to their arguments and propose a compromise that will move the project forward. During which stage of team development does this scenario take place?

• Performing
• Storming
• Forming
• Norming

Q2. Imagine you are managing a local craft festival and one of the vendors requests a larger booth at the last minute.You delegate the issue to your operations coordinator because you’re confident they can resolve it effectively. During which stage of team development does this scenario take place?

• Norming
• Forming
• Storming
• Performing

Q3. Imagine you are managing a team of people who haven’t worked together before. You decide to schedule a lunch for the team to get acquainted and learn about the project. During which stage of team development does this scenario take place?

• Performing
• Forming
• Norming
• Storming

Q4. Imagine as a project manager on a new project, you introduce a new task check-in process to the team. The team picks up the process quickly, and you decide to continue it for the remainder of the project. During which stage of team development does this scenario take place?

• Forming
• Norming
• Storming
• Performing

Q5. What should project managers do to manage team dynamics? Select all that apply.

• Allow team members to set their own task dependencies.
• Forge a consensus and set clear goals.
• Create a safe and collaborative environment.
• Understand how to motivate the team.

Project Execution: Running the Project Quiz Answers Weekly Challenge 4

Q1. Which three of the following are benefits of teamwork?

• Fosters creativity
• Helps teams meet project goals
• Encourages accountability
• Clarifies roles and responsibilities

Q2. Which of the five factors that impact team effectiveness is the most important?

• Impact
• Dependability
• Psychological safety
• Meaning

Q3. Imagine you lead a team that keeps failing to hit its weekly targets. To help them get back on track, you ask them to record the time they spend on each task for five days. You then use this data to better scale the team’s work to hit upcoming targets. Which aspect of effective team building does this scenario demonstrate?

• Create systems that turn chaos into order
• Delegate responsibility and prioritize tasks
• Demonstrate empathy and create motivation
• Promote trust and psychological safety

Q4. In what two ways does delegating work make project managers more effective leaders?

• Allows project managers to focus on the project as a whole
• Lets team members feel safe asking questions
• Makes project managers better at meeting stakeholder needs
• Gives team members a chance to add value to the project

Q5. What responsibilities do project managers have during the forming stage of team development? Select all that apply.

• Listen as the team addresses problems
• Provide context about the project
• Establish new team norms
• Clarify project roles and goals

Q6. What can project managers do to support ethical and inclusive leadership? Select all that apply.

• Invite and integrate diverse perspectives
• Delegate tasks and motivate team members
• Foster a culture of respect
• Create equal opportunities for team members to succeed

Q7. Imagine a tech company wants to use another firm’s processor in its new laptop. The project manager writes to the firm’s CEO about the mutual benefits and projected sales numbers. Which steps of effective influencing is the project manager demonstrating? Select all that apply.

• Connect emotionally
• Frame for common ground
• Establish credibility
• Provide evidence

Q8. As a project manager, which two of the following are personal sources of power? Select all that apply.

• Character
• Role
• Information
• Knowledge

Q9. Which of the following is not a step in the ethical decision-making framework developed by the Markkula Center for Applied Ethics?

• Make a decision and test it.
• Get the facts.
• Consider the personal benefits.
• Evaluate alternative actions.

Q10. As a project manager, you want to provide air cover for your team by not explicitly saying “no” to a stakeholder’s request. Which of the following are two possible strategies to achieve this?

• Offer to get back to the stakeholder once you gather more information, which may provide time for the stakeholder to reconsider their request.
• Explain to the stakeholder that their request won’t be possible under the current constraints of the project.
• Have each teammate email the stakeholder giving their perspectives on why the request cannot be completed.
• Refer the stakeholder to project management best practices such as how to effectively complete a project.

Project Execution: Running the Project Weekly Challenge 5 Answers

Test your knowledge: Project communication

Q1. How should a project team communicate?

• The project team should use one mode of communication and rely on it consistently.
• The project team should communicate regularly and in various ways.
• The project team should stick to email communication since it is standard practice in business.
• The project team should switch communication tools frequently to increase engagement.

Q2. Which of the following communication tools could a project manager use to create a project tracking report?

• Google Meet
• Asana
• Zoom
• Slack

Q3. What are the benefits of communication tools for project managers and project teams? Select all that apply.

• They share external user access to financial, business, and user data files.
• They offer various ways to properly format communication.
• They provide clarity and consistency of project details like key dates, tasks, and milestones.
• They help project teams measure individual success compared to others on the team.

Q4. What information should you include in the subject field of an email? Select all that apply.

• What the email is about
• What your job title and contact information is
• Whether the email requires an immediate response
• Whether the email is urgent

Test your knowledge: Effective meetings

Q1. Fill in the blank: For a project manager to organize an effective meeting, they must carefully select all attendees and prioritize meeting topics in a(n) _____.

• project plan
• schedule
• communication plan
• agenda

Q2. Which of the following statements best describe effective meetings?

• They are virtual, quick, frequent, and straightforward.
• They are in-person, engaging, motivational, and anticipated.
• They are clear, important, relevant, and frequent.
• They are structured, intentional, collaborative, and inclusive.

Q3. What are some actions to take to ensure productivity during a meeting? Select all that apply.

• Determine the need for the meeting.
• Email a recap of key decisions to participants
• Capture key points, action items, and decisions.
• Practice and demonstrate active listening.
• Encourage participation.
• Prepare an agenda.

Q4. Why is it important to clearly state a meeting’s purpose and expectations in the agenda? Select all that apply.

• To help meeting attendees prepare
• To ensure everyone understands why they’re attending
• To replace a meeting with a detailed communication
• To keep participants focused on the right topics

Project Execution: Running the Project Quiz Answers Weekly Challenge 5

Q1. When you create an email, in what section should you clearly state what the email is about?

• Header
• First line of the email
• Closing line of the email
• Subject line

Q2. What are potential downsides of using instant messaging? Select all that apply.

• Difficult to track
• Quick response
• Distraction
• Informality

Q3. Fill in the blank: _____ meetings have an agenda, time limit, and designated notetaker.

• Impromptu
• Structured
• Broadcast
• Informal

Q4. Why should you send any pre-reading materials in advance of a meeting?

• Save time going over unimportant information
• Provide a summary for you during the meeting
• Skip over that information in your meeting
• Everyone is prepared to participate

Q5. Which of the following are key reasons to meet with stakeholders? Select all that apply.

• Seek out and listen to feedback
• Present a project update
• Make a decision or resolve a major issue
• Provide daily project updates

Q6. Which of the following is a best practice when trying to structure your writing in an email?

• Use bullets to make the email easier to scan.
• Avoid including hyperlinks to additional information.
• Combine multiple paragraphs into one large paragraph.
• Put the email’s main idea in the last sentence.

Q7. What actions may help make a meeting accessible for someone with a hearing impairment? Select all that apply.

• Face the person you are speaking with.
• Include all the information presented in a spoken presentation on slides.
• Speak loudly and slowly.
• Add closed captions or subtitles to videos.

Q8. According to a Google study, productive meetings have what three elements in common?

• Active participation from attendees, a clear and concise agenda, and the correct attendees
• No personal discussion, a length of at least 30 minutes, and a clear and concise agenda
• A clear and concise agenda, the participation of three or fewer participants, and the correct attendees
• At length of at least 30 minutes, active participation from attendees, and the correct attendees

Q9. In a status update meeting, what questions does the project manager typically address? Select all that apply.

• Is the team behind schedule, ahead of schedule, or on-schedule?
• How many tasks have been completed and how many remain?
• Are there any new costs that affect the bottom line?
• Are there any current or anticipated issues?
• What lessons can the team learn about what’s going well?

Q10. Which type of meeting is typically more formal, starts with a project update, and may include a decision to resolve a major issue?

• Retrospective
• Project kick-off
• Stakeholder review
• Status update

Project Execution: Running the Project Week 6 Quiz Answers

Test your knowledge: Closing a project

Q1. Which of the following criteria must be met in order to close a project? Select all that apply.

• Project work has been completed
• Agreed-upon project management processes have been executed
• Project team members have started new positions
• Key stakeholders have acknowledged and agreed that the project is complete

Q2. Which type of projects should a project manager avoid getting involved in because it can negatively impact their team? Select all that apply.

• Challenging projects
• Never-ending projects
• Abandoned projects
• Short-term projects

Q3. What type of project exists when an incomplete handoff results in a final deliverable that never reaches the customer?

• Never-ending project
• Abandoned project
• Scope-protected project
• Closed project

Q4. What type of project exists when project deliverables and tasks cannot be completed?

• Never-ending project
• Abandoned project
• Scope-protected project
• Closed project

Project Execution: Running the Project Quiz Answers Weekly Challenge 6

Q1. What happens during a project closing? Select all that apply.

• The customer identifies new deliverables and ongoing task work.
• The project manager and team confirms all project tasks are complete.
• The team obtains formal recognition from key stakeholders that the project is complete.
• The team executes remaining project management processes, such as procedural or administrative work.

Q2. What steps should a project manager take to make sure a project is closed? Select all that apply.

• Get formal recognition from stakeholders that the project is done
• Ensure all agreed upon project management processes are complete
• Confirm all tasks and work are complete
• Spend any remaining funds in the project’s budget

Q3. Consider the following project closing scenario:

The project manager does a final review of tasks and deliverables to ensure they are complete. They make sure there is written proof from stakeholders documenting that they are happy with the outcome. The project manager leads a meeting with the team to document what went well, what could be improved, and overall lessons learned. Finally, the team is disbanded, and the project manager thanks them for their work. What step of the project closing phase is the project manager missing?

• Ensure the project has satisfied its deliverables, goals, and desired outcomes
• Document acceptance of the project outcome
• Review all contracts and documentation
• Conduct a formal retrospective with the project team

Q4. What are the main purposes of a closeout report? Select all that apply.

• Evaluates the project’s performance with respect to budget and schedule
• Gives the project manager time to meet with the team one last time to complete missing work
• Provides an evaluation of the quality of work
• Serves as a blueprint to document what the team did, how they did it, and what they delivered

Q5. During the closing process, how can you ensure the project has satisfied its goals and desired outcomes? Select all that apply.

• Ensure there are no funds left in the budget
• Check all tasks and deliverables are completed
• Poll teammates on their level of satisfaction with the project
• Check the full scope of the work is complete

Q6. What should a project manager do to ensure an effective closing process? Select all that apply.

• The project manager hosts a retrospective meeting for the team.
• The project manager confirms the work is done and the agreed-upon closing processes are executed.
• The project manager completes a project closeout report.
• The project manager gives the stakeholders an impact reporting presentation.
• The project manager invites the stakeholders to provide the notes from their independent retrospective.

Q7. Fill in the blank: A retrospective is an opportunity for _____.

• reflection and improvement
• planning and introspection
• criticism and collaboration
• feedback and lecture

Q8. For what three reasons is it important to close a project once it is complete?

• It helps project managers avoid incidents such as abandoned projects or never-ending projects.
• It protects the credibility of the project manager and project team.
• It ensures an effective change management process.
• It helps an organization avoid unfavorable scenarios, such as stakeholders that are unaware the project has ended.

Q9. Which document acts as a blueprint for what the team did, how they did it, and what they delivered?

• Project closeout report
• Retrospective review
• ROAM analysis
• Impact report

Q10. Which of the following are true regarding a team celebration at the end of a project? Select all that apply.

• It can be a team-building exercise.
• It fuels positive change within the team.
• It helps improve collaboration on future projects.
• It typically needs to be approved by stakeholders.

Project Execution: Running the Project All weekly Challenges

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