Work Smarter with Microsoft PowerPoint Coursera Quiz Answers

Get All Weeks Work Smarter with Microsoft PowerPoint Coursera Quiz Answers

This course is intended for learners with some experience using Microsoft Windows, who are seeking to build presentation skills with Microsoft PowerPoint. To be successful in this course you should have an understanding of the basics of using a Windows-based computer. Experience with printing and using a web browser are an asset, but not required.

Knowing how to use Microsoft Office products is essential in any professional setting. Whether you want to expand your expertise to apply for a new role, start your own business, or simply develop a new personal skill this course is for you. This course is intended to help you get up to speed on many of the different features found in PowerPoint and to become familiar with its more advanced selection of features.

You will learn how to create, save, and present a basic presentation; apply the basics of formatting; and add multimedia to a presentation. If you are familiar with PowerPoint’s basic features you can take your skills to the next level. If you are a beginner you will get the opportunity to develop your presentation skills using PowerPoint. By the end of this course, you should be comfortable with customizing the PowerPoint user interface, customizing design templates, implementing media and custom animations in a presentation, using collaboration tools, and customizing slide shows in a number of different ways, as well as securing and distributing a presentation.

This course will help you prepare for Exam MO-300: Microsoft PowerPoint (PowerPoint and PowerPoint 2019). You will be able to demonstrate the ability to create and manage presentations, insert and format shapes and slides, create slide content, apply transitions and animations, and manage multiple presentations. You will be able to apply the principal features of PowerPoint and complete tasks independently.

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Work Smarter with Microsoft PowerPoint Coursera Quiz Answers

Knowledge Check: Getting started with PowerPoint quiz answers

Q.1 Where on the PowerPoint screen will you find the button to quickly open the Notes area for a slide?

  • In the Slides Pane area on the left side of the PowerPoint screen
  • On the Quick Access Toolbar
  • On the Status Bar

Q.2 Which PowerPoint Ribbon would you use to control how content comes onto a slide?

  • The Animations Ribbon
  • The Design Ribbon
  • The Transitions Ribbon

Q.3. When you click on File, New and choose to create a blank presentation, what is included?

Select all options that apply.

  • Built-in Layouts for slides
  • A color scheme
  • Several blank slides to begin working with
  • Placeholders to hold content
  • A color scheme
  • Several blank slides to begin working with
  • Placeholders to hold content

Q.4 What does the highlighted choice on the status bar allow you to do?

Zooming tool
  • Plays the PowerPoint presentation
  • Increase the size of the content on the slide.
  • Magnify the slide in the work area.

Q.5 You would like to know how to add a video to your presentation. You have never done this before. When you type video into the Help search box at the top of the screen you see a heading called Actions.

  • What is this section of the Help results for?
  • This gives step-by-step instructions on the feature you have searched for.
  • Clicking on an entry under Actions will take you directly to that command.
  • This suggests other searches you could do.

Knowledge check: Developing a PowerPoint presentation quiz answer

Q.1. You have started a new PowerPoint presentation using the Blank Presentation template and have already created several slides. If you now decide to apply a theme from the Design Ribbon, what would be affected?

  • Select all options that apply.
  • The appearance of text in the presentation.
  • You may have different layouts when you choose from the New Slide drop down.
  • The slide backgrounds may change.
  • The color palate will change.

Q.2.You have switched your screen view to Sorter View by clicking on the button at the bottom of the PowerPoint screen. What are you now seeing on screen?

  • Only the text in the presentation.
  • The view of your presentation as the audience would see it.
  • An overview of all the slides in your presentation.

Q.3.You would like to apply a particular custom color to all the slides in the presentation at once. How can you do this?

  • This can’t be done. You will need to change the slides individually.
  • Right-click on any slide in the Slides Pane. Choose Format Background. Pick the color and then click on apply to all.
  • Choose a different Theme.

Q.4.There are two Slide Show buttons visible in the PowerPoint screen, one on the Quick Access Toolbar and one on the status bar. What is the difference between them?

  • There is no difference. They both start the PowerPoint slide show in the same way.
  • They will start the Slide Show from different points.

Q.5.While you are delivering your presentation, where do you move your mouse pointer to on screen to bring up the control toolbar which allows you to perform actions such as to move forwards or backwards in the presentation or to zoom in on a particular area of the slide?

At the top left of the presentation screen

At the bottom left of the presentation screen

At the bottom right of the presentation screen

At the top right of the presentation screen

Module graded quiz: Getting started with PowerPoint quiz answer

Q.1.You have been asked to prepare a presentation which will be delivered by a colleague. They have asked you to add Speakers Notes to the presentation as a guide for them when they are presenting. You haven’t used Notes in PowerPoint before. If you were to type the word Notes into the Search box at the top of the PowerPoint screen, what kind of results does PowerPoint give you?

Select all options that apply.

  • Links to help pages on that topic.
  • A way to immediately start the Notes feature.
  • A way to search for that word in the content of the file you have open.
  • Links to training videos.

Q.2.Your company is experiencing unexpected difficulties in meeting the brief for an important client. An emergency meeting has been organized and you will need to deliver a presentation on possible solutions. You have already started to create this presentation but need to complete it as quickly as possible. You realize that you will also need to include information that was presented to the client in several other PowerPoint presentations. Which PowerPoint feature should you use to save time in this situation?

  • Reuse Slides
  • Create Slides from Outline
  • PowerPoint Templates

Q.3.You have started a new PowerPoint presentation and have already typed the Title on the first slide. When you click on the New Slide button on the Home Ribbon the slide added has a title text box and another content placeholder with shortcut icons in it. You want this slide to be completely blank as you intend to add an image of a map which you will be re-sizing to the same dimensions as the slide. How can you change the slide?

  • Click on the drop-down arrow on the New Slide button again and choose the Blank layout.
  • In the Slides Pane, right- click on the thumbnail image of the slide. Choose Layout on the shortcut menu that appears and then choose the Blank option.
  • In the design window, right- click on the sample text in the title text box. From the shortcut menu which appears, choose Layout, and then choose the Blank option.

Q.4.As you create a presentation in PowerPoint, the Slide Pane area on the left will show thumbnail pictures of all the slides in the file. What does the highlighted symbol next to this slide mean?

  • The slide has been deleted from the presentation.
  • The slide has a special effect applied which will remove it from screen.
  • The slide will not appear in when you run the slide show.

Q.5.You are adding text to a text box on a slide. To save time, you decide to copy and paste a sentence from a previous slide into the box as well. You have highlighted the sentence and clicked on copy. You then bring your cursor back into the text box and click paste. This icon appears.

What will this allow you do?

  • Reverse the Paste
  • Choose to maintain the formatting of the original
  • Choose the Alignment of the text in the Text Box.

Q.6.You are updating a Presentation which you completed some time ago. You realize that some of the content is out of date. An older obsolete company logo appears on several slides and a manager who is no longer with the company is referenced also in several places. You would like to be able to use Cut and Paste to step through the presentation making replacements. Which feature should you switch on in PowerPoint so that this will be possible?

  • The Clipboard.
  • Use the Replace feature.
  • Use the Format Painter feature

Q.7.The presentation you are working on was based on the Blank File template and as a result, the background color of the slides is plain white. You want to change the background color of all the slides, but you need the other formatting you’ve already applied to the slides to be maintained. Which series of steps in correct?

  • Go to the Design Ribbon. Click on the Format Background Button. When the Format Background Pane opens on the right make a new choice in the color dropdown. Click on the Apply to All button.
  • Go to the Design Ribbon. Click on the drop-down arrow in the corner of the Themes Gallery and make a new choice there. Click on the drop-down arrow in the corner of the Variants Gallery and click on color to change the color there.
  • Go to the Design Ribbon. Click on the Format Background button. When the Format Background Pane opens on the right make a new choice in the color drop-down.

Q.8.The slide that you are working on contains a mixture of text, shapes, and images. Some of these elements overlap on the slide. What would be the best way to highlight items that you need to work on?

  • Use Shift+Click to select individual elements
  • Use the Selection Pane to select individual elements.
  • Use Ctrl+Click to select individual elements.

Q.9.You are about to deliver a presentation to the management team. To make the slide show as smooth as possible you decide to use Presenter View. What extra features and information does the Presenter view offer?

  • The Notes you have added to each slide.
  • A visible toolbar to control the progress of the slide show.
  • An oversized Mouse Pointer that will be more visible in low lighting conditions.
  • A counter to show how long the presentation is taking.
  • A split screen to show multiple views of the presentation.

Q.10.Your presentation is complete, and you have started the slide show. A member of the audience makes you aware that they have hearing difficulties, so you decide to turn on the Subtitles feature to assist them. What is the quickest way you can do this?

  • Right-click on the slide on the screen and choose Subtitles.
  • Exit the slide show. In the Design, Window go to the Slide Show Ribbon and use the Subtitles drop-down.
  • Start Presenter Mode and choose Subtitle from there.

Week 2 Module graded quiz: Developing a presentation all quiz answers

Q.1.You are typing a series of bullet points into a placeholder on a PowerPoint slide. As you type, you notice that the text is getting smaller. You would prefer that the placeholder increased in size instead. Which setting allows you to control this?

  • Format Shape, Format Shapes, Alignment
  • Format Shape, Shape Options, Wrap Text in Shape
  • Format Shape, Shape Options, Autofit.

Q.2.You have been sent a PowerPoint presentation by a colleague. You notice that they have used an older font which is not in line with current style guidelines in your organization. What would be the quickest way for you to update the font?

  • Use the Replace feature.
  • Use the Format Painter feature.
  • Manually format them yourself.

Q.3.You have added some content to your slide, and you would like to get some inspirational ideas for the final appearance of the slide. Which feature will help with this?

  • The Design Ideas feature.
  • The Themes gallery on the Design Ribbon.

Q.4.PowerPoints WordArt feature allows you to apply special effects to Text. Where would you find the WordArt Styles choices?

  • The Shape Format Contextual Ribbon
  • The Text Format Contextual Ribbon
  • The Design Ribbon

Q.5.You decide to use PowerPoint’s Dictate feature to allow you to add text to your slide by speaking rather than typing. Which of the following statements are true in relation to the Dictate feature?

  • Select all that apply.
  • You can Dictate in multiple languages.
  • You can ask the Dictate feature to remove mistakes by saying backspace or delete.
  • You can add punctuation.

Knowledge Check: Adding SmartArt to a presentation quiz answer

Q.1.You have added a SmartArt diagram to a slide. Where can you type to add text?

  • In the Text Pane on the SmartArt diagram
  • You use the Text Box command on the Insert Ribbon to add a text box to the shape.

Q.2.You would like to add a SmartArt diagram to your slide, but you are not sure which one to pick. Where can you find a description of what a diagram is suited for?

  • On the right-hand side of the Insert SmartArt Dialog
  • In the middle of the Insert SmartArt Dialog
  • On the left-hand side of the Insert SmartArt Dialog

Q.3.You have chosen a process diagram that contains five shapes, and you need a sixth. Where will you find the command to add another shape?

  • The Layouts group on the SmartArt Design Ribbon
  • Create a Graphic group on the SmartArt Design Ribbon.
  • The Shape Styles group on the SmartArt Format Ribbon

Q.4.You can reposition a shape in a SmartArt Diagram.

  • False
  • True

Q.5.You have chosen a diagram with a specific number of shapes. You would like to add another but the add shape choice is greyed out. What can you do if you need another shape in the diagram, but you do not want to lose the visual elements already there?

  • Choose the Convert to Shapes option from the Convert drop-down on the SmartArt Design Ribbon.
  • Choose the Convert to Text option from the Convert drop-down on the SmartArt Design Ribbon.

Knowledge check: Modifying objects in your presentation quiz answer

Q.1.You have several elements on a slide, and you can see them listed when you open the Selection Pane. What does this highlighted symbol beside the item in the list do?

  • Hides the picture on the slide
  • Deletes the picture from the slide.
  • Zooms in on the picture on the side.

Q.2.You use the crop feature to remove some of an image that you have added to a slide. Can you reverse this?

  • No, the cropped material is permanently deleted. You would need to add the image again.
  • Yes, the cropped material is retained, and you can reverse the crop by using undo.

Q.3.You have created a presentation that you will be sending to a colleague as an email attachment. You know that their email has strict limits on attachment size. What can you do to reduce the size of the presentation?

Select all that apply.

  • Compress the size of the images used.
  • Remove any cropped areas of images.
  • Remove background areas from the images.

Q.4.You have added a picture to a slide and cropped it on one side. You have also made some of the colors in the image transparent. If you click directly on the reset button on the Picture Format Ribbon, which of these actions will be reversed?

  • The Recolor
  • Both the Crop and the Recolor
  • The crop

Q.5.You have added a “Float In” entrance Animation to a heading. You would now like to animate the heading so that it also gets bigger. How can you do this?

  • Select the heading and chose one of the emphasis Animations from the gallery that appears when you click on Add Animation.
  • Select the heading and chose the “Grow/Shrink” emphasis Animation from the Animations gallery.

Knowledge Check: Adding graphical elements to your presentation quiz answer

Q.1.You would like to add some pictures to your slide. Where can you add pictures from?

Select all that apply.

  • Stock Images
  • Creative Commons
  • Your own pc, laptop, or device
  • Online Pictures

Q.2.You would like to add an online video to your presentation. You have chosen Video on the Insert Ribbon and online video from the drop-down choice. What do you type in the highlighted box?

  • This is a search box. You can type search items in here to find certain types of videos.
  • The URL of the video you want to include.

Q.3.You are creating a presentation about a company event. You have already created several slides. There were many photos taken at the event and you want to include them all in the presentation. You decide to use the Photo Album choice from the Insert Ribbon. How will the photos be inserted?

  • The photos will appear in a new presentation file and each image will be on a separate slide.
  • The photos will be added to your existing presentation and each image will be on a separate slide.

Q.4.You decide to add screen recording to your presentation and have already begun the recording. What keyboard combination do you use to finish recording and have the result added to the presentation?

  • Ctrl + Q
  • Windows Key + Shift + Q
  • F5

Q.5.You have added several shapes to a slide. When you select them all, what would the highlighted choice on the Shape Format Ribbon do?

  • Separates each overlapping area of the shape and turns them into smaller, individual shapes.
  • Combines all the shapes to make a single, unified shape.
  • Keeps only the shape area where all shapes overlap.

Module graded quiz: Developing a presentation quiz answer

Q.1.You are preparing a presentation for a prospective customer. Their company branding is very distinctive, and you want to make a link to that in your presentation by using one of their customized company colors. What would be the best approach to ensure that the color match is accurate?

  • Use the Format Painter feature.
  • Use the Eye dropper feature.
  • Use the Custom section of the More Colors Palette

Q.2.A slide you have added to your presentation contains three rectangular shapes. You intend to add Text to these and have them appear one by one when you are delivering your slide show. Once you select any one of the shapes, the Shape Format contextual ribbon appears. What can you change about the shape using the choices on this Ribbon?

Select all options that apply.

  • The color of the shape itself and the color of the border of the shape.
  • The color and shape of the Text.
  • Pick an image to use as a background in the Shape.
  • Make the shape 3-D.

Q.3.You are delivering a presentation to your team which introduces them to a new ordering system that the company will be adopting. You want to include screenshots from the system in your presentation. What would be the correct series of steps to add a screenshot to the slide?

  • Have the new ordering system open in another window. In the PowerPoint screen, go to the Slide on which you want to place the screenshot. Double click on the Insert Screenshot button. Switch to the new ordering system.
  • Have the new ordering system open in another window. In the PowerPoint screen, go to the slide on which you want to place the screenshot. Click on the Insert Screenshot drop-down. Click on the new ordering system image from the thumbnails presented
  • Have the new ordering system open in another window. In the PowerPoint screen, go to the Slide on which you want to place the screenshot. Click on Insert Screenshot and then switch to the new ordering system and press enter.

Q.4.From the Shapes Gallery, you have chosen a Sun shape to add to the slide you are working on. You would like to adapt the shape so that the tips of the sun’s ray are folded and pointing sideways. How can you do this?

  • Choose Edit Points from the Edit Shapes drop-down on the Shapes Format ribbon.
  • The point at the Yellow circle and drag with the mouse.
  • Choose 3-D Rotation from the Shape Effects drop-down on the Shapes Format Ribbon.

Q.5.You are working on a PowerPoint presentation to provide information on the New Ordering system that your company will be implementing. This system requires a different series of steps for logging in than the older system which it is replacing. You would like the PowerPoint presentation to have a screen recording of that log-in process. You have created a blank slide to hold that recording. What would be the correct series of steps to create the recording, and have it added to the slide?

  • On the Insert Ribbon, click on the screen recording. Use the Alt+Tab combination to switch to the Order System Log-in screen. Indicate the area of the screen you want to capture by dragging the red dotted line around it. Click on the record button and go through the steps to log-in to the system. Use the Shift + Windows key + Q combination to stop recording. The recording will now be part of the slide.
  • On the Insert Ribbon, click on the screen recording. Use the Alt+Tab combination to switch to the Order System Log-in screen. Click on the record button and go through the steps to log in to the system. Use the Shift + Windows key + Q combination to stop recording. The recording will now be part of the slide.

Q.6.In your presentation, you have added a plain slide with a list of new projects your team will be working on in the coming months. These projects will be sequential. Underneath each project name, there are a couple of brief paragraphs explaining the focus of the project. To make this information more visual you decide to add it to a SmartArt diagram. You go to the Insert ribbon, click on SmartArt, and decide to use this diagram. Is it suitable for the information you want to display?

  • Yes, this diagram is suitable.
  • No, this diagram is not suitable.

Q.7.You have added a SmartArt diagram to the PowerPoint presentation. You now want to add the names and details of the five new projects that your team will be involved in. However, the diagram only contains four shapes. Where do you go to add the extra shape that you require?

  • On the SmartArt, Design ribbon uses the Convert choice.
  • On SmartArt, Design ribbon use the choices in the create graphic category.
  • On the SmartArt, the Design ribbon makes a different choice in the Layouts gallery.
  • You have positioned three elements on top of each other to create an effect. There is a green rectangle at the back, a picture of pumpkins on top of that and at the front, a textbox that says Welcome.

Q.8.If you were to select the textbox and click once on the Send Backward command on the Shape Format Ribbon what would the order be from back to front?

  • Text Box, Rectangle, picture
  • Rectangle, text box, picture.
  • Text Box, picture, rectangle.

Q.9.You have added two images to a slide in your presentation. Their size and appearance are good, but you want to control the alignment. If you were to choose the Align Top choice on the Align drop-down menu, what would be the result?

  • The two images would move to the top of the slide, but one would still be slightly under the other.
  • The top edges of the images would be lined up.
  • The top edge of both images would line up with the top edge of the slide.

Q.10.You have added an image to the slide show and would like to use the Crop feature to remove parts of it. Which of these actions can you do with a Crop?

  • Select all options that apply.
  • Reverse the crop, even if the file has been saved and closed.
  • Crop an image into a shape.
  • Remove the center of a picture.

week 3 module graded quiz answer

Knowledge Check practice quiz answer

Q.1.You have added an audio file to a slide, but its duration is slightly too long. Where would you find the command to Trim the Audio?

  • The Audio Options group on the Audio Playback Ribbon.
  • The Editing group on the Audio Playback Ribbon.
  • The Adjust group on the Audio Format Ribbon

Q.2.You have added a sound file to one of the slides in your presentation. How can you set this to be played while you are delivering the presentation?

Select all options that apply.

  • It can be started by right-clicking on the icon when the slide displays to the audience.
  • It can be set to play automatically.
  • It can be played manually by hovering the mouse over the sound icon and clicking play.

Q.3.You have added a sound file to a slide in your presentation, but the middle section is not relevant for the audience. You would like to edit the sound file and remove that section but still just have one sound file on the slide. Can you do this?

  • Yes
  • No

Q.4.You have added a video to your presentation. What does the highlighted command on the Video Format Ribbon do?

  • Customize what is shown to the audience before you click on play on the video.
  • Make the video placeholder large enough to occupy the entire slide.
  • Put a border around the video placeholder to enhance its appearance.

Q.5.Adding videos to a presentation increases the size of the final PowerPoint file which can be an issue if you are sending the file as an email attachment. Where in PowerPoint would be the best place to go to check how large the PowerPoint file is after you have saved it?

  • Look at the name of the file in an application like File Explorer.
  • Click on File and then go to the Options Section.
  • Click on File and then go to the Info Section.

Knowledge check: Add media to a presentation quiz answer

Q.1.You have added an animation to a piece of text on a slide. When you open the Animations Pane you can see the animation listed and it has a yellow star beside it. What kind of animation is it?

  • An Entrance Animation
  • An Emphasis Animation
  • An Exit Animation

Q.2.You would like to add an Exit Animation to an item on a slide. When you go to the Animations Ribbon, you can only see Entrance Animations in the gallery. Where do you need to click to see a full list of animations?

  • Click on the arrow in the corner of the Animations Gallery.
  • Open the Animation Pane
  • Click on the Add Animations command on the Animations Ribbon.

Q.3.You have added an Appear Animation to an image on the slide. You would like it to then move sideways to allow for other elements that you will be bringing on to the slide. How would you do this?

  • Select the image. Go to the Animations Ribbon and click on the Add Animations drop-down. Choose an effect from the Motion Paths Category.
  • Select the image. Go to the Animations Ribbon and click on the drop-down on the Animations Gallery. Choose another effect from the Emphasis category.
  • Select the image. Go to the Animations Ribbon and click on the drop-down on the Animations Gallery. Choose an effect from the Motion Paths category.

Q.4.You have added an Animation to a shape on the slide. How would you add a sound effect to accompany the Animation?

  • Select the Animation in the Animation Pane. Click on the drop-down arrows to open the Effect Options box and choose a sound effect.
  • Go to the Insert Ribbon and use the Audio button to add a sound clip.
  • Open the Animation Pane and click on the Add Sound Effect button there.

Q.5.You add a Line Motion Path Animation to an element on a slide. What does the green symbol indicate?

  • The speed of the Motion Path
  • Where the Motion begins
  • Where the Motion ends

Knowledge Check: Adding charts to your presentation quiz answer

Q.1.How can you create a Chart in PowerPoint?

Select all options that apply.

  • Use the Insert Chart option on the Insert Ribbon.
  • Choose a slide layout that contains the shortcut icons and choose the insert chart one.
  • Use the Insert Chart option on the shortcut, right click menu.

Q.2.You have chosen to insert a Chart and have overwritten the sample data in the Excel worksheet window. You realize, after you close the Excel window, that you’ve forgotten some information and you need to add it to the Chart. What are the correct steps to do this?

Select the Chart. Click on Edit data in the Chart Format Ribbon. Add the new information in on the next available row or column. Close the Excel worksheet window.

Q.3.Select the Chart. Click on Edit Data in the Chart Design Ribbon. Add the new information in on the next available row or column. Close the Excel worksheet window.

  • Where can you find the drop-down to select a Chart Element so that you can format it?
  • In the Data group on the Chart Design Ribbon
  • In the Current Selection group on the Chart Format Ribbon
  • In the Arrange group on the Chart Format Ribbon

Q4. You have created a column chart in PowerPoint. You want to change the color of one the bars to match a customer’s brand colors. What is the correct series of steps to do this?

  • Select the column in the Chart that you would like to see in a different color. Go to the Chart Design Ribbon and click on the Change Colors button.
  • Select the column in the Chart that you want to see in a different color. Go to the Chart Format Ribbon and click on the Shape Fill drop-down.

Q.5.You have added a PowerPoint Chart to a slide. What will the highlighted option on the side of the Chart allow you to do?

  • Add a link to an Excel File.
  • Add additional elements to the Chart to enhance its appearance.
  • Add additional Data to the Chart.

Module graded quiz: Enhancing the appearance of a presentation quiz answer

Q.1.You have started to add figures to the Table you created. You would like the negative result for January to stand out to the audience when you are delivering the presentation, so you decide to format this in a different background color. How can you do this?

  • Position the cursor in the cell. Go to the Table Design Ribbon. Make a different choice from the Shading drop-down.
  • Position the cursor in the cell. Go to the Table Layout Ribbon and choose from the shading drop-down.
  • Position the cursor in the cell. Go to the Table Design Ribbon. Make a different choice from the Table Styles Gallery.

Q.2.You are adding performance figures to your presentation using PowerPoints’ Table feature. A colleague advises you that the figures have changed and points you to the new data in Excel. When you look at the Excel file, you realize that the data is still not complete and might change again. You decide to bring the Table in directly from Excel and create a link to the original Excel file so that the PowerPoint Table can be updated if the source information in Excel changes. What is the correct series of steps to do this?

  • Go to the Insert Ribbon. Click on Object and choose Create from File. Browse to the location of your Excel file, select it, and click ok. Click ok on the Insert Object box.
  • Use the Insert Table feature to add a blank table on the slide to hold the Data. Go to the Insert Ribbon. Click on Object and choose Create from File. Browse to the location of your Excel file, select it, and click ok. Click ok on the Insert Object box.
  • Go to the Insert Ribbon. Click on Object and choose Create from File. Browse to the location of your Excel file, select it, and click ok. In the Insert Object box, tick the Link checkbox and click ok

Q.3.You need to include some complex numeric data to your presentation, and you feel that a Chart will make it easier for the audience to understand as well as create a better visual impact. You click on the Insert Chart icon in the placeholder on the slide and choose the column chart type and click ok. A Chart appears on the slide, along with an Excel spreadsheet window which already contains Data. What should be your next step?

  • You will need to type your own data into the Excel worksheet.
  • You should have started by adding your own numbers to a Table in PowerPoint first and selecting this before choosing Insert Chart. You will need to delete the chart and start again.

Q.4.You have customized the chart by changing the color palette and adding title text.

  • You would also like to have a different background color for the Chart so that the elements stand out more. What is the correct series of steps to do this?
  • Click on the Chart background and then click on the Paintbrush symbol to the right of the Chart. Make a color choice there.
  • Click on the Chart background and when the Format pane opens to the right, make a choice in the color drop-down.
  • Double click on the Chart background and when the Format pane opens to the right make a choice in the color dropdown.

Q.5.You have been asked to represent the company at a tradeshow, and you are creating a presentation which you will have running automatically on a screen in the background at the stand. The information in the slides is all visual so you want to add a music clip that you have on your laptop to the presentation and have it play across the slide show. What is the correct series of steps to set this up?

  • Start on the Title Slide. Go to the Insert Ribbon and choose Audio on My PC from the Audio drop-down. Browse to where the file is stored and click insert. On the Playback ribbon click on the Play in Background choice.
  • Start on the Title Slide. Go to the Insert Ribbon and choose Audio on My PC from the Audio drop-down. Browse to where the file is stored and click insert. On the Playback ribbon, in the Start drop-down choose Automatically.

Q.6.You add a video to your presentation. While delivering the slide show, you will be giving a verbal introduction about the content before playing the video so you have set the Start option to On Click so that the video will not play until you click on it. However, the initial frames are not good quality, and you are concerned that the frozen image will not look attractive while you are speaking. Which feature in PowerPoint can you use to help here?

  • Poster Frame
  • Corrections
  • Video Styles

Q.7.You have added a video clip to your presentation but when you play it you realize that it takes too long to play. You want to remove the last thirty seconds of the video, so you go to the Video Playback Ribbon and choose Trim Video. While you are using the Trim tool which marker should you move to do this?

  • Green
  • Red
  • Blue

Q.8.One of the slides in your presentation contains four bullet points. You want to control how these four points appear on the slide so that the audience will only see them when you are ready to talk about them. You highlighted all the bullet points and selected the Appear animation in the Animations gallery. However, the bullets are still all appearing at the same time. What would be the quickest way to fix this?

  • Highlight the four points and remove the animation by clicking None in the Animations gallery. Highlight each bullet point individually and add the animation back.
  • Highlight all the bullet points. In the Timing section of the Animations ribbon change the Duration setting.
  • Highlight all the bullet points. In the Timing section of the Animations ribbon, in the Start drop-down choose On Click

Q.9.A slide in your presentation contains a mixture of elements with different animations. You open the Animation Pane to work more closely with these. What can you see in the Animation Pane?

  • Select all options that apply.
  • A button to add an animation
  • An indication of how long the animation takes.
  • The type of animations that are applied.
  • A Play button

Q.10.You have added animations to several pictures and shapes on the slide. You would like them to come in a different order when you click the mouse button. What would be the best way to do this?

  • Remove the animations from all the elements and reapply them in the new order.
  • Select an animation and change the Delay timer in the Timing section of the animations ribbon.
  • Use the arrows in the animation pane.

Module graded quiz: Preparing to deliver a presentation Week 4

Knowledge check: Preparing to deliver your presentation quiz answer

Q.1.When you are typing in PowerPoint you often misspell a word. You notice that PowerPoint flags it as a spelling error rather than correcting it as it does for some other words. Can you customize PowerPoint so that it will automatically correct the error as you type it?

  • yes
  • no

Q.2.Grace at WestCal is creating a PowerPoint presentation that she will be sending to all her colleagues. How can she make sure that the PowerPoint is accessible to everyone, including those who may have visual impairments?

Select all options that apply.

  • Use the Alt + Text feature as she creates the presentation.
  • Run the Accessibility Checker.
  • Change the settings in the Accessibility category in the File Options area.
  • Run the Compatibility Checker.

Q.3.You would like to customize how your slides move to the next slide when you are delivering a slide show. Which Ribbon would you use for this?

  • Animations
  • Transitions
  • Slide Show

Q.4.The Start Slide Show group on the Slide Show Ribbon provides different choices for presenting your presentation. Which of the following delivery methods are available in this group?

Select all options that apply.

  • Start the Presentation as an online delivery.
  • Record a Slide Show
  • Start the presentation from the slide you are currently seeing in the Design Window.
  • Start the presentation from the beginning.
  • Create a Custom Slide Show.

Q.5.You would like to be able to send a file copy of the presentation to members of the audience after you have delivered it the slide show. You do not want them to be able to edit the slide show so you decide to send it as a PDF file. How can you do this?

  • Click on File, Print and click on the create PDF button.
  • Click on File, Export and click on the create PDF button.
  • Click on File, Options and click on the create PDF button.

Knowledge check: Collaborate on a presentation quiz answer

Q.1.You are delivering a presentation that you created with a colleague. As you begin the delivery, you realize that you have not deleted some comments that your colleague added to the presentation when it was being created. Will the audience be able to see these comments?

  • Yes
  • No

Q.2.You have used PowerPoint compare feature to identify the differences between two versions of a PowerPoint presentation. One of the slides has the highlighted icon in the corner. What does this mean and what will happen if you tick the box?

  • The slide has been amended in the new version of the file. Ticking the box will mean that the amendment will be kept.
  • The slide has been amended in the newer version of the file. Ticking the box will mean that the amendment is deleted.

Q.3.You have used PowerPoints compare feature to identify the differences between two versions of a PowerPoint presentation. You have not ticked all the indicator boxes that appeared when you opened the Compare feature. You click on End Review. What will happen to the amendments that you haven’t accepted?

  • Any amendments that you have not accepted will be deleted from the file that you are working in.
  • They will be stored in the background in the PowerPoint file until you save and close the file.

Q.4.Your presentation has been saved in OneDrive cloud storage. From your OneDrive screen which of the following actions can you perform with that presentation?

Select all options that apply.

  • You can only view the file.
  • Open and edit the presentation in the online browser version of PowerPoint.
  • Open and edit the presentation in the desktop version of PowerPoint.
  • Download a local copy to edit while you are offline.

Q.5.Where do you find the command to bring up the version history of a PowerPoint file that has been saved in OneDrive?

  • Open the file in either the online or the desktop version and click on File, then Info, and then click on Document Properties.
  • Open the file in either the online or the desktop version and click on File, Info and click on Version History.

Knowledge check: Customizing a slide show quiz answer

Q.1.You are about to deliver a presentation with complex charts and financial data. You know that you will want to annotate the presentation in response to questions and comments made by the audience. What is the correct series of steps to turn on the pen feature?

  • Click on the slide show button to start your presentation. Right click on the slide. Choose pointer from the shortcut menu and then chose the type of pen you would like to use.
  • Right click on the slide. Choose pointer from the shortcut menu and then chose the type of pen you would like to use. Click on the slide show button to start your presentation.

Q.2.What can be changed using this command in the Slide Show Ribbon?

Select all options that apply.

  • Set the presentation to advance automatically.
  • Choose the laser pointer color.
  • Set the show to run in a public area.
  • Hide a Slide so it does not appear in the Slide Show.

Q.3.How do you reorder slides in a Custom Show?

  • Use the Up and Down buttons in the Custom Show dialog.
  • Move the slides to a different location in the Slides Pane.
  • Remove the slides from the Custom Show and add them in again in a new location.

Q.4.With the Actions feature in PowerPoint what can you jump or Hyperlink to?

Select all options that apply.

  • A different slide in the presentation
  • Another Presentation
  • A Custom Show
  • A Web Page
  • The Slide Master

Q.5.You are sent a PowerPoint file by a colleague, but you notice that it has a.PPSX extension at the end. When you double-click on the file name what will happen?

  • The PowerPoint file will open in the standard PowerPoint window.
  • The PowerPoint slide will immediately begin.

Module graded quiz: Preparing to deliver a presentation quiz answer

Q.1.You are happy with all the content in your presentation, and you now want to focus on what will happen when you are delivering the slide show. One of the slides contains an important Column Chart and you want to make that slide stand out. You decide to apply a Transition to the slide. You go to the Transitions Ribbon and pick an effect from the Transitions gallery. What other choices can you make to customize this effect?

Select all that apply.

  • Control how the Columns of the Chart appear on the screen.
  • Trigger the Transition automatically.
  • Have music playing while the Transition is happening.
  • Speed it up or slow it down.

Q.2.As you were preparing your presentation you added information into the Notes area that you want to use during the delivery of the slide show. How can you print these off to use as Speaker Notes while you are presenting your slide show?

  • Go to the File backstage view. Click on the Print all Slides drop-down and choose Notes.
  • You can’t print the Notes.
  • Go to the File backstage view. Click on the Full-Page Slides drop-down and choose Notes.

Q.3.You are reviewing the Comments that a colleague has left on your presentation. One of the slides has several different elements on it and it is clear from the Comments pane that your colleague has Commented on several of them. However, you are not seeing any Comment icons on the slide. What might be the reason for this?

  • You will need to click into a Comment to see the Comment icon appear.
  • The Markup is switched off.
  • The comments in the Pane relate to a different slide.

Q.4.A colleague has created a separate updated copy of one of your presentations and you would like to identify what amendments have been made and what are the differences between the two presentations. You are using PowerPoints’ Compare feature to do this check. How can you identify the amendments or changes?

Select all that apply.

  • The changes will be marked on the slide with change icons.
  • The changes will be marked on the slide with Comment Icons.
  • The changes will be listed in the Revisions pane to the right.
  • The changes will be listed as Comments which you see in the Comments Pane to the right.

Q.5.You are dealing with a presentation which contains a lot of slides. You decide that using the section feature would help you to manage the presentation better. You have divided the presentation into three sections. As you are doing your final review you realize the two slides at the end of the presentation in Section 3 need to be moved to Section 1 closer to the beginning of the presentation. How can you do this?

  • You can drag and drop the slides to their new location.
  • You will need to remove all sections. Reorganize the slides and then apply the sections again.
  • You will need to copy the slides in Section 3 and paste them into section 1.

Q.6.You are making a new PowerPoint template that your team can use to create new presentations. When the team members start new presentations, you want all the slides to have the company logo and the company brand colors. You are changing the Slide Master to ensure that this happens. What are the correct steps?

  • Go to the View Ribbon, click on Slide Master, and then click on the Background Styles drop-down in the Slide Master Ribbon. Make a choice and then close the Slide Master.
  • Go to the View Ribbon, click on Slide Master, and then click on the large Slide Master slide at the top of the Slides Pane to the left. Apply a background color and use the Insert ribbon to add the company icon. Close the Slide Master.
  • Go to the View Ribbon, click on Slide Master, and then click on any layout in the Slides Pane to the left. Apply a background color and use the Insert ribbon to add the company icon. Close the Slide Master.

Q.7.You have created a presentation outlining a new process in your company. It will be an automated presentation which will uploaded to the company’s SharePoint so that colleagues can view it. As they are watching the presentation you want them to be able to see slide numbers so that if they have queries, they can reference the slide. What are the steps to do this?

  • Go to the Insert Ribbon. Click on Header and Footer. When the Header and Footer dialog opens, tick the Slide Numbers checkbox. Click on apply to all.
  • Go to the Insert Ribbon. Click on Header and Footer. When the footer area is visible at the bottom of the screen, position the cursor where you want the page numbers and click on the slide number button.
  • Go to the Insert Ribbon. Click on Header and Footer. When the Header and Footer dialog opens, click into one of the three boxes that represent the footer areas and then click on the slide number button.

Q.8.You have created a presentation outlining a new process in your company. You manager has requested that you run a series of sessions for different departments where you will be talking about the changes and delivering the presentation. Not all the slides are relevant for all departments, so you decide to create Custom Shows for each department. What is the correct series of steps to create one of these shows?

  • Go to the Insert Ribbon. Click on Custom Slide Show drop-down. Choose Custom Shows and then New. Type a name for the show. Drag the slides that you would like to include in the Custom Show from the view on the left to the view on the right and click ok.
  • Go to the Insert Ribbon. Click on Custom Slide Show drop-down. Choose Custom Shows and then New. Type a name for the show. Tick the slides that you want included in the Custom Show in the list on the left and click on add. Click ok.
  • Go to the Insert Ribbon. Click on Custom Slide Show drop-down. Choose Custom Shows and then New. Type a name for the show. Drag the slides that you want included in the Custom Show from the view on the left to the view on the right and click ok.

Q.9.One of the slides in your presentation contains discussion questions. While you are delivering the presentation, you intend to ask the audience to go into groups to come up with answers to these questions. Rather than just saying “Time’s Up” to finish the group discussion you want to customize a shape on the slide so that, when you click on it, a bell sound effect plays. How would you set this up?

  • Add the shape to the slide and select it. Go to the Insert Ribbon and choose the Action Button. Tick the Play Sound checkbox. Click into the sound drop-down and pick an effect or browse to a sound file.
  • Add the shape to the slide and select it. Go to the Insert Ribbon and choose the Action button. Click on the Hyperlink To drop down and choose Other File. Browse to the location of the sound file and then click ok.

Q.10.You have created and presented a PowerPoint slide show on the new systems that your company is introducing. Your manager has asked you to record the presentation. The recording will be uploaded to the company SharePoint so that colleagues who are working remotely can experience the presentation. While you are recording yourself presenting the slide show, what can you control on the recording screen?

Select all that apply.

  • Mute your microphone.
  • Pause the recording.
  • Display the Notes on the slides
  • Make the mouse pointer into a pen or a highlighter.
  • Switch to a Custom Show.
Conclusion:

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